Administration Supervisor/Manager

Job Purpose: We are looking for an experienced Administration Supervisor/Manager to manage our oversea project expansion here in Malaysia. This role will need to coordinate and supervise daily support operations while planning the most efficient administrative procedures.


Responsibilities:

  • Assist in office and dormitory room initial setup for admin related issues, such as fit out, liaison with local government and vendors etc;

  • Assist and coordinate in Admin issues between head office and branch offices;

  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes

  • Oversee facilities services, maintenance activities and vendor management (e.g. electricians)

  • Ensure the smooth and adequate flow of information within the organization to facilitate other business operations

  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

  • Monitor costs and expenses to assist in budget preparation

  • Ensure operations adhere to policies and regulations

  • Keep abreast with all organizational changes and business developments


Requirements:

  • Must have completed Bachelor Degree in related field

  • Must have proven experience for 3 years on administration

  • In-depth understanding of office management procedures and departmental and legal policies

  • Familiarity with financial and facilities management principles

  • Proficient in MS Office

  • An analytical mind with problem-solving skills

  • Excellent organizational and multitasking abilities

  • A team player with leadership skills

  • Note: Preference will be given to candidates that speak fluent English, Malay and Mandarin

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